How to Create a GPT Assistant in OpenAI for Weekly Email Updates: A Beginner’s Guide

Creating an AI assistant that can draft weekly emails for you might sound like something out of a sci-fi movie, but with advancements in AI technology, specifically with OpenAI’s GPT models, it’s more accessible than you think. This guide is tailored for beginners with no technical background, aiming to walk you through the process step by step.

What You Will Need

  • An OpenAI account
  • Basic knowledge of how to navigate the internet and use email

Step 1: Setting Up Your OpenAI Account

First things first, you’ll need an account with OpenAI. Go to the OpenAI website and sign up. The process is straightforward: you’ll enter your email address, create a password, and follow the verification steps.

Step 2: Understanding GPT

GPT (Generative Pre-trained Transformer) is a type of AI developed by OpenAI that can understand and generate human-like text. It’s like having a robot that can converse in English (or another language) and write emails, articles, and more.

Step 3: Accessing GPT through OpenAI

Once your account is set up, you’ll have access to various tools and APIs (Application Programming Interfaces) provided by OpenAI. For our purpose—sending weekly emails—you don’t need to deep-dive into complex coding. OpenAI provides user-friendly platforms where you can interact with GPT without writing a single line of code.

Step 4: Composing Your Email

Before automating, let’s draft your first email manually to understand how GPT works.

  • Go to the OpenAI playground (you’ll find this in your OpenAI dashboard).
  • Choose a GPT model. For beginners, the latest version (e.g., GPT-4o) is recommended as it offers the most advanced capabilities.
  • Type in a simple prompt for the email you wish to send. For example, “Write a weekly update email for my book club.”
  • The AI will generate a draft based on your prompt. You can refine the prompt to get closer to your desired output.

Step 5: Automating Weekly Emails

Automating emails requires a bit of technical setup, but let’s keep it simple with a hypothetical tool called “Email Scheduler” provided by OpenAI or a third-party service that integrates with OpenAI’s API.

  • Connect Your Email Account: Follow the service’s instructions to link your email account. This usually involves granting the service permission to send emails on your behalf.
  • Create Your Email Template: Use the OpenAI playground to fine-tune your weekly email message. Once you’re happy with the template, you’ll copy this into the Email Scheduler.
  • Schedule Your Emails: In the Email Scheduler, specify that you want the email to be sent weekly. You can often choose the day of the week and time for the emails to be sent.
  • Testing: Before going live, send a test email to yourself to make sure everything looks good.

Step 6: Enjoy Your Free Time

Congratulations! You’ve just automated part of your routine, giving you more time to focus on other activities. Each week, your AI assistant will draft and send out your emails without further input from you.

Final Thoughts

Using AI in our daily lives is becoming increasingly common, and OpenAI’s GPT is at the forefront of this revolution. Even for non-technical individuals, creating an AI assistant for tasks like sending weekly emails is entirely achievable. As you become more comfortable with these tools, you might find even more creative ways to integrate AI into your life.

Remember, the world of AI is evolving rapidly, so keep an eye on updates and new features from OpenAI that can make your AI assistant even more powerful.


This guide provides a simplified overview intended for educational purposes. Actual tools and services may require specific steps not covered here. Always ensure you’re using AI ethically and responsibly, especially when automating communication.

Fun fact: this blog post was assisted by an AI. Here’s to the wonders of technology!

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